Details

Technical Note

Educator Copy

Public Sector Procurement - Stage 3: Identifying Suppliers And Preparing Invitation Documents

Jamshed Hasan Khan, Muhammad Naiman Jalil


INDUSTRY :

AREA : Production & Operation Management

ORGANIZATION : Authorities

LENGTH : 34

LUMS No : 03-840-2015-2

PUBLICATION YEAR : 2015

DESCRIPTION

KEYWORDS:

Public Procurement Rules 2004, Public Procurement Regulatory Authority, Pakistan, Procuring Agency, Request for Quotation document.


DESCRIPTION:

This reference note is fourth in a sequence of eight technical notes written to introduce basic elements of the public sector procurement process as envisaged by the Public Procurement Regulatory Authority Pakistan. Generally, all the eight notes elaborate the steps that need to be followed to ensure that the procurement process is in compliance with Public Procurement Rules 2004, and that the objectives of procurement principles are achieved. After going through these readings, the reader will have a comprehensive understanding of the complete lifecycle of the public sector procurement process along with the key principles of public sector procurement. Specifically, Stage 3 of the procurement process explains the standard procedures to follow for shortlisting or prequalifying suppliers when it is beneficial for the Procuring Agency (PA) to restrict competition. Pre-qualification procedure is used identify qualified bidders when procurement is complex or of a high value. This stage discusses the Expression of Interest procedure which is a form of pre-qualification procedure for consultancy services. It also provides guidance on preparing the Invitation to Tender notice where no pre-qualification has been conducted. When open competition, through the publication of a notice, is not appropriate or feasible, a shortlist of bidders is developed to ensure effective competition. This stage also discusses drafting a bidding document, Request for Proposal document and Request for Quotation document.


LEARNING OBJECTIVES:

This technical note is best suited as a reference material for courses/ training on public procurement practices.


SUBJECTS COVERED:

Production, Operations Management